Designed for the needs of modern legal, medical, and business professionals, Voice Solutions represents the latest in digital dictation systems. We offer a variety of configurations, with systems ranging from 4-24 telephony ports and 600 to 1200 hours of voice media storage. So whether you are a small doctor's office or a large lawfirm, our system can be tailored to your needs.

Authors and transcriptionists can access the system both through locally wired dictate/transcribe stations, or dial in from an outside telephone, including cellphones. With fully customizable user accounts, each author or transcriptionist can have the functions and settings appropriate for their situation or personal preferences. As user needs change, so can the software. Voice Solutions will never become outdated.

Features and Benefits of the Voice Solutions System

• Phone-In Dictation: Authors can dictate direct from their desks or call into the system from any touch-tone telephone anywhere, even their cell-phone.
   

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• Exclusive Secretary Selection: After logging on, authors can select the secretary or transcriptionist to whom they wish to send the next document. The Voice Solutions Exclusive Secretary document can be kept confidential to the selected secretary/transcriptionist.

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• Worktype and Subject Selection: If checked in the author's profile, worktype and subject (case, client or patient) numbers can be entered for precise record keeping and to enhance document distribution. This information is available via the Navigator screens on the system or network workstation and it can be printed to verify time and date of dictation and transcription.

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• Priority Alert: The author using the Voice Solutions System need only touch a button on the keypad to mark the job Priority. Priority jobs are always presented first to the transcriptionist.
   

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• Exclusive Work Waiting Lights: The Voice Solutions transcription stations are equipped with exclusive work waiting lights that will light only when work is in the system for a given secretary and flash for a priority. Our software transcription packages have the same feature, alerting the user to new dictation. Voice Solutions is the only system with exclusive work lights.
   

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• Spoken Job Information: Voice Solutions can verbally annotate the job information at the touch of a button on the transcribe station. The items and order of the spoken information can be configured uniquely for each secretary/transcriptionist in their user profile.
   

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• Remote Off-Site Transcription: Voice Solutions transcribe stations will function directly from the system or over phone lines from off-site. The same easy-to-use function controls available to an on-site transcriptionist, are also available for an off-site transcriptionist. Internet-based software transcription allows the user to type from a PC at home or even a internet ready laptop while out of town!
   

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User Profiles: With our point-&-click profile management screens, user customization is a snap. Assigning each user an ID number (whether author or transcriptionist), an administrator can assign personal greeting prompts, adjust Record or Playback volumes, enable/disable annotation data for a dictation, define special export paths, or preconfigure category defaults (like Secretary and Department #) all on an individual basis. Transcriptionist Profiles can be adjusted to retrieve documents based on the annotation assigned, such as by Patient/Case #, Author ID, Department, etc. Authors can assign priority to a job and direct them exclusively to a particular transcriptionist should they desire.

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